Junior or mid-career faculty must provide a letter from the department chair of the new institution confirming the new position and that the AFAR-supported project can be continued at the institution.
When the chair's letter is received at AFAR (can be sent via email to grants@afar.org), a new letter of award and agreement form will be issued to the new institution for signature by the PI and appropriate institutional official. A new award end date can be requested should additional time be required due to the moving of laboratories.
Final financial reporting will be requested by AFAR from the old institution, with any remaining funds returned to AFAR. At that time a new budget and budget justification must be submitted to AFAR indicating use of remaining funds. Once the funds are returned and all the paperwork from the new institution is completed, AFAR will send the unspent funds to the new institution.
For postdoctoral fellows it may not be possible to transfer the award since the project is so closely tied to the mentor. However, this would be determined on a case-by-case basis. A letter and biosketch from the new mentor must be provided, along with details of the new project. A committee will determine if the transfer can be approved.
AFAR funds cannot be moved to an institution that is not a not-for-profit, or not located in the United States.