Collaborative Pilot Projects FAQ
Collaborative Pilot Projects FAQ


John A. Hartford Foundation Centers of Excellence in Geriatric Medicine and Geriatric Psychiatry



Collaborative Pilot Projects



Frequently Asked Questions


Question: Can you clarify how you determine whether a project is collaborative in nature?

Answer:  For the project to be considered a true collaboration, 1. There must be at least two project leaders, 2.  at least 30% of the total budget must be allocated to each of the project leaders, (so for example 30/70, 40/60, 50/50). Projects under the direction of one project leader will not be considered. The collaborators must have joint responsibilities and oversight of the project.


Question: For the section of the budget titled "Matching Funds," is it necessary to provide details on how matching funds will be used?

Answer: It is NOT necessary to provide details on the use of matching funds.  It is acceptable to simply provide the total of any matching funds.


Question: Do you allow overhead/indirect cost?

Answer: Overhead or indirect costs are not allowed


Question: Is there a word count for each section?

Answer: No, you just need to be sure you stay within the page limits, as described in the application guidelines.


Question: Does the budget need to be equally divided among the Scholars?

Answer: To ensure that the project is a true collaboration, at least 30% of the total budget must be allocated to each of the project leaders. The distribution of the funds between Scholars will otherwise be at the discretion of the Scholars. The funds may be used for personnel, supplies, equipment, consultants, clinical tests and other costs directly associated with the project.


Question: Do you require an interim and final narrative report?

Answer: We only require a narrative report upon completion of the project. A financial report is also required at that time. Details regarding the reporting will be shared in the award materials.


Question: Do(es) the other collaborator(s) have to be (a) Hartford-supported Scholar(s)?

Answer: While we encourage collaborations among Hartford-supported Scholars (medicine, nursing, social work), this is not required.


Question: Does the application have to come from a Hartford Center of Excellence in Geriatric Medicine?

Answer: Yes, and the application has to be submitted from at least one Center Scholar (i.e., a physician). Moreover, the award will be made to support Scholars rather than the Center itself. CoE Scholars can partner with Hartford Change AGEnts or other collaborators outside of their discipline and home institution.


Question: Do the other collaborators have to be Hartford-supported Scholars?

Answer: While we encourage collaborations among Hartford-supported Scholars (medicine, nursing, social work), this is not required. However, preference is given to collaboration across professions, such as with other Hartford Change AGEnts.


Question: Who are Hartford Change AGEnts?

Answer: A Hartford Change AGEnt is anyone who has been affiliated with a Hartford-funded program (scholars, mentors, advisors, etc.) who is interested in changing health care delivery and practice.


Question: What is meant by "aligning with the Change AGEnts initiative”?

Answer: To receive the preferential score awarded to Change AGEnts projects, the project must have a focus on changing health care practice. The Center Scholar must be collaborating with at least one other scholar from a different profession who has been affiliated with a Hartford program.


Question: What kinds of outcomes are expected with Change AGEnts projects focused on "practice change"?

Answer: Practice change includes a wide variety of efforts, from highly targeted improvements in services or care that directly impact the quality of care for older adults and their families on a specific unit, in a clinic, care setting, social service agency or community, to larger scale change as such the redesign of organizations or health and human service delivery systems, the diffusion of new interventions, or policy/advocacy work that informs how care for older adults is paid for or delivered.

For the project to be considered aligned with the Change AGEnts program, it should serve as a catalyst to inspire change in the way health care is delivered to our aging society. Therefore, traditional academic projects (i.e, white papers or setting a research agenda) would not be appropriate. Forming a community-based task force with an action plan or disseminating a toolkit are examples of appropriate activities.